In the age of remote work, four entrepreneurs and specialists have shared how virtual assistants revolutionized their productivity. From delegating client communication tasks to streamlining email and scheduling processes, discover how founders and a Public Relations specialist harness the power of VAs to prioritize their core business functions.
Delegate Client Communication Tasks
Redirect Time to Strategy and Rehearsal
Focus on Strategic Content Management
Streamline Email and Scheduling Processes
Delegate Client Communication Tasks
Previously, I used to spend several hours a week responding to messages and emails, booking appointments, and aligning schedules with clients. This was all routine work but took me away from being involved in other strategic work, such as project management and business development.
Later, after having hired the virtual assistant, I delegated all those routine tasks to her: replying to clients immediately when they inquire about services and scheduling efficient appointments through the online calendar management system. I only deal with follow-up communications, which are involved and require the maintenance of our high customer service standards so that no customer is left unattended when voicing his request.
As a result, I saved around 10 hours per week, which I later utilized on new service development and on key partnership relationship building within the construction industry. With more time to invest in these strategic areas, I secured several new large contracts, and our revenue increased by 30% in the following quarter.
Kwame McGill, Founder and Owner, Chimney And Stone Masonry LLC.
Redirect Time to Strategy and Rehearsal
Leveraging a virtual assistant has significantly helped me focus on core business priorities by handling administrative tasks and streamlining processes.
One specific example is when I needed to prepare for a major client presentation. Normally, I would spend hours gathering data, creating slides, and organizing information.
However, by delegating these tasks to my virtual assistant, I was able to redirect my time and energy towards refining our business strategy and rehearsing the presentation. This not only saved me approximately 10 hours but also ensured that I was better prepared and more confident, ultimately leading to a successful client meeting.
Sarah Jeffries, Founder, Mental Health First Aid Course
Focus on Strategic Content Management
A virtual assistant (VA) has significantly reduced task overload by handling interview scheduling and transcriptions. This allows the individual to focus on strategic planning, high-quality content creation, and direct audience engagement. The VA enables the individual to brainstorm new content ideas, analyze audience data, and develop a long-term content calendar.
The VA also allows the individual to interact with followers on social media, respond to comments, and address their questions directly. This enables the individual to focus on the strategic and creative aspects of content management, ultimately leading to a more impactful content strategy.
Faizan Khan, Public Relations and Content Marketing Specialist, Ubuy UK
Streamline Email and Scheduling Processes
One example of a VA saving me hours was in dealing with my emails, correspondence, and calendaring.
Prior to hiring a VA, I would literally spend hours every day going through emails, responding to routine inquiries, and setting up meetings. This administrative load robbed me of invaluable time that I would otherwise spend on strategic activities and business development. Delegating all these activities to the VA has created assurance that I free up much time. He categorizes emails, marks important matters of concern, makes responses for my approval, and sets the date of a meeting when I am free.
This probably saved me about 10 hours a week, allowed me to be better at productivity overall, and let more energy be directed to high-impact matters—that is, client interaction and strategic thinking. Basically, having a VA means my workflows get much simpler and cleaner, enabling me to concentrate on what really moves the business forward in the long run.
Alex Cornici, SEO Manager, Awesome Hibachi
