It is not uncommon for small business owners to overlook the importance of utilizing a project management tool. Project management is not unique to large corporations. According to the Project Management Institute productivity is essential to the success of any business as it measures effectiveness and efficiency.
Incorporating the use of a project management tool will support the overall health of your business, but most importantly ensure you remain productive and are doing what you said you were going to do!
Here are 3 Reasons Why Your Business Needs a Project Management Tool
1. Increase your chances of success
As a small business owner, you often wear many hats and some tasks get lost in the shuffle. A project management tool allows you to document each task and assign a due date so it remains visible. And by visible I mean it lives on your calendar with all the other important appointments and reminders. Check out our previous blog on calendar management to learn more about why EVERYTHING belongs on the calendar.
2. Track accountability
Outsourcing to multiple contractors is a normal business model in the small business world. In order to keep track of who is doing what and when it NEEDS to be documented! Not to micromanage, but to ensure all team members understand their role and what there are responsible for. The use of a project management tool confirms everyone is and STAYS on the same page.
3. Evaluation tool
As stated earlier, success is measured by the ability to check things off your list. In addition to the satisfaction of checking items off your list, you should be able to measure efficiencies and barriers. Use your project management tool as a grading rubric. Review missed deadlines and identify gaps in resources. This will help you build a stronger project plan next time as well as better understand your bandwidth.
Project management is not always the strongest skill set in small business owners. However, it is imperative for them to keep track of current and upcoming projects! In some cases, it may make sense to outsource this portion of your business as well. Creative PlanHer offers project support services including creating projects, monitoring progress and reporting on potential missed deadlines.
We fully believe in the significance of utilizing a project management tool simply to ease the delegation process also referenced in this article. This includes creating projects in your preferred project management tool, monitoring progress and reporting on potential missed deadlines. Schedule a FREE consultation to discuss how project coordination could enhance your business.